Rice Business Financial Services

A vendor submits an invoice for their goods or services. The invoice is checked for accuracy and approved by a representative from the paying department by writing ‚Äúokay to pay‚ÄĚ directly on the invoice along with the representative‚Äôs initials, current date, and the accounting codes (Fund, Org, Account, & Activity) for billing.

  • Marketplace is the preferred method to process invoices. If the vendor is setup as a Marketplace vendor, the invoice should be entered into Marketplace then submitted to the Office of Financial Services.
  • If the vendor is not set up in Marketplace, forward the invoice and a completed Blank W-9 to the Office of Financial Services.

Virtual copies of all invoices are retained in the Office of Financial Services