Procurement Requests

 

HARDWARE

Rice Business Finance Center

When it comes to hardware purchases for faculty and staff in their professional lives, we do have certain standards to keep our campus technology unified. OIT maintains minimum technology requirements to ensure our faculty, staff and students are working and learning on hardware that will provide a consistent, quality experience. In addition to these minimum standards, we set a four-year lifespan for faculty and staff computers. This helps prevent build-up of old, slow machines with failing hardware or unsupported features.

Requests to purchase new configuration computers and accessories can be done via the Purchase Request Form. If a different computer or a custom configuration is desired please provide that detailed information in the “Custom System Requirements” box on the Purchase Request Form.

 

Current Computer Standards

Computer suggestions include:
*Standard Rice University/Rice Business specs shown and can be modified if needed. Please submit your request for an official quote.

  • Windows Technical Specifications
    Dell Latitude 5340 13-inch
    Laptop w/docking station
    • Intel i5 processor
    • 512 GB SSD
    • 16 GB of system memory
    • 13" screen
    • 4-year warranty
    Dell Latitude 5440 14-inch
    Laptop w/docking station
    • Intel i5 processor
    • 512 GB SSD
    • 16 GB of system memory
    • 14" screen
    • 4-year warranty
    Dell Latitude 7340 13-inch
    Laptop w/docking station
    • Intel i5 processor
    • 512 GB SSD
    • 16 GB of system memory
    • 13" screen
    • 4-year warranty
    Dell Latitude 7440 13-inch
    Laptop w/docking station
    • Intel i5 processor
    • 512 GB SSD
    • 16 GB of system memory
    • 13" screen
    • 4-year warranty
    Dell Latitude 7640 13-inch
    Laptop w/docking station
    • Intel i5 processor
    • 512 GB SSD
    • 16 GB of system memory
    • 13" screen
    • 4-year warranty
    Dell OptiPlex Tower (Plus 7010)
    • Intel i5 processor
    • 512 GB SSD
    • 16 GB of system memory
    • USB keyboard/mouse
    • 4-year warranty
    Dell OptiPlex Small Form Factor
    (Plus 7010)
    • Intel i5 processor
    • 512 GB SSD
    • 16 GB of system memory
    • USB keyboard/mouse
    • 4-year warranty

  • *Standard specs shown and can be modified if needed. Approval for staff is required and is at the discretion of the Senior Director of Technology.

    Mac OS Technical Specifications
    Apple MacBook Pro 13", 14" or 16"
    • Apple M2-chip
    • 512 GB SSD
    • 16 GB of system memory
    • 4-year AppleCare warranty

    *specs can be modified
    Apple MacBook Air 13.6"
    • Apple M1 or M2-chip
    • 512 GB SSD
    • 16 GB of system memory
    • 4-year AppleCare warranty

    *specs can be modified
    Apple iPad Pro Wi-Fi 11" or 12.9"
    • Apple M2-chip
    • 512 GB SSD
    • 4-year AppleCare warranty

    *specs can be modified
    Apple iMac 24" or 27" 
    Retina 4.5 or 5K
    • Apple M1-chip or 6-core
    • 16 GB of system memory
    • 512 GB SSD

    *specs can be modified

 

Due to industry-wide part shortages across all manufacturers, etas are longer than normal. Once delivered, IT will work with the end-user on set-up and migration.

Asset Disposal

Need to dispose of old Rice-owned computers or other hardware in your office? Contact the OOT department by submitting a help ticket, and we’ll make sure it is recycled responsibly.

 

SOFTWARE

Three female alumni viewing the new recording room at McNair Hall

For standard software requests of already vetted software, fill out and submit the form to the JGSB Office of Technology.
Note: Central OIT provides university-wide software. Please review the Software for Faculty/Staff or Software for Student KB Pages for more information which includes licensing for both Rice-owned and personal systems.

For all software requiring a purchase, please allow 3-5 business days for the order to be completed.

Rice on the Hub: Software/Hardware – Personal Purchases

Faculty, staff and students may be eligible for Rice discounts on hardware purchased with a PERSONAL credit card (not a Rice purchasing card or Rice fund /org). To purchase, follow the links below.

Rice University offers academic software discounts through Rice on the Hub for personally-owned systems at a discounted rate. For more information, click here. (Please Note: IT is not responsible for the purchase or installation of software on personally owned computers.)