Purchasing Card Guidelines

Office of Financial Services

1. The Rice University Purchasing card offers a faster, more efficient way to pay for travel, business meeting, or entertainment expenses. Marketplace is the preferred method to pay invoices, however on occasion, the purchasing card may be used to pay invoices.
2. When paying for goods or services, inform the vendor that Rice University is exempt from Texas state sales tax. Rice's tax exempt number (74-1109620) is printed on the front of every Purchasing Card.
3. Expenses charged to the purchasing card must be reallocated by the last day of each month in order for those expenses to be properly reflected in the department's monthly budget. For step-by-step expense allocation instructions click on the link below or sign up to attend one of the weekly Concur training session.