Rice Business Facilities McNair Hall

General

Stay home and report your illness immediately if you believe you may have COVID: Health Report Form on https://coronavirus.rice.edu

If you are positive and sick you are ISOLATED.

Quarantine is when you may have been exposed and you are NOT sick and you are in a holding pattern to determine if you are sick.

Exposure is if you’ve been in contact with someone for a minimum of 15 minutes with your mask on and still 6 ft away. You may have been exposed. Rice University Contract Tracer can determine next steps.

Current testing is available in Houston as listed on these websites: https://houstonemergency.org/covid-19-testing/ or https://publichealth.harriscountytx.gov/Resources/2019-Novel-Coronavirus/COVID-19-Testing-Information

The university is currently developing plans to test on campus. More details will follow as they become available.

Do not report to work or school, isolate from others and check your temperature and report any symptoms or exposure to COVID-19 to the CMT by completing the Health Report Form on https://coronavirus.rice.edu immediately.

For the safety of yourself and others, do not wait to report.

Contact your supervisor immediately and he/she will assist in reporting to CMT by completing the Health Report Form on https://coronavirus.rice.edu immediately. Students should contact the Student Program Office and report to CMT by completing the Health Report Form on https://coronavirus.rice.edu immediately.

Individuals will be notified by Rice University contact tracing investigators if it is suspected they were in contact with someone diagnosed with COVID-19.

At this time, all contact tracing investigations will be conducted by Rice University (not Rice Business)

Yes. More details will be forthcoming.

Any faculty/staff/student not wearing a covering will be asked to put one on immediately. If they refuse without a valid medical excuse, they will be asked to leave McNair Hall. RUPD can also assist with enforcing the mask policy.

Anyone coming to campus should check for symptoms recommended by the CDC each morning prior to their arrival. (https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html) Check your temperature and report any symptoms or exposure to COVID-19 to the CMT by completing the Health Report Form on https://coronavirus.rice.edu immediately. For the safety of yourself and others, do not wait to report.

The most important safety actions to take today and every day are:

  1. Daily check for symptoms and monitor your temperature
  2. Notify change in health or possible exposure by completing the Health Report Form
  3. Wear your face covering when around others
  4. Stay 6 ft away from others
  5. Clean surfaces around you
  6. WASH YOUR HANDS and avoid touching your face

Please note that these phases apply only to Rice Business, where classes begin earlier than at the university.

Phase I: May 15 – July 23

  • Limited activity: only staff essential for building maintenance permitted
  • No staff or faculty permitted in McNair Hall on a regular basis, but they may drop in for specific tasks

Phase II: July 24 – August 23

  • Staff, faculty, and students return for these programs only:
    • First Term fall courses
    • Onboarding activities for ALL programs (Launch – MAcc, International, Full Time, Professional Weekend and Evening, and EMBA Executive Forum I)
    • EMBA Executive Forum Class of 2021: July 24-25, 2020
    • Dual delivery is expected to be offered for ALL sessions
  • Only essential staff on campus (to not exceed 25%) should be present in the building on a regular basis.

Phase III: August 24 – November 22

  • The default for staff will continue to be to work from home if possible. Given the increased student activity, more staff will be approved and cleared to work at McNair Hall.
  • All staff returning to McNair Hall must take the mandatory training and fill out accountability form. A date for training will be determined soon.
  • There will be additional training dates for those returning in August

Please note that classes for the MBA program will continue past Thanksgiving and will not be on campus per university decision to close the campus that week. Finals will also be delivered remotely.

Rice has a set procedure for custodial/FE&P cleaning of the building before reopening, including improved air filtration for the HVAC system. The custodial staff has a checklist of procedures that will be performed daily.

www.safety.rice.edu - video on surface contamination and why self-cleaning is so important.

The American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) publishes technical standards to improve building systems, indoor air quality, energy efficiency and sustainable development. Rice follows these standards in both the design and maintenance of buildings on campus. Rice is also following ASHRAE’s published guidance for COVID-19 response. While every building is different in age and design, our facilities staff is taking the following general procedures for all buildings on campus:

  • Increasing outside air ventilation by reprogramming systems designed to vary air flow for energy conservation.
  • Enhancing air filtration through the use of higher efficiency filters.
  • Incorporating ultraviolet-C lights into heating, ventilation and air conditioning (HVAC) systems to kill or inactivate microorganisms.
  • Cleaning of HVAC air handling systems.
  • Flushing domestic water systems.

Rice’s Facilities Engineering and Planning teams have been monitoring the health of our buildings over the last several months to protect both the buildings and their contents, as well as to conserve energy. We have protocols for returning them to full service. As we go through the process of bringing buildings back to normal operations, we have first focused on facilities with research labs. The rest of the buildings on campus will generally not be fully operational until the July 15-31 period, after return to work plans have been approved and we begin preparations for the fall semester.

Our custodial staff has been trained in the CDC recommended cleaning processes and will attend to this daily.

A maximum of 50 people only, 6 feet apart, wearing masks. However, no external organizations’ events are being considered through the end of 2020.

TBD - No update on dining facilities at this time. Areas at McNair Hall will be designated for student meals, including a tent with fans in the Woodson Courtyard.

If you have an office, you may eat lunch there if you continue to practice safe physical distancing.

We are investigating adding additional seating and covering in outdoor courtyard areas.

Rice will have more than 300 cardboard signs with stakes around campus. There will be CDC-approved signs posted inside for physical distancing, room capacity restrictions and hand washing signs. There will also be hand sanitizing stations and signs posted at all entrances, stairs, elevators and bathrooms.

Every room will be configured to provide 6 ft of physical space and there will be no more than 50 people allowed in any room. Current breakout rooms will hold a max of two people.

Doors will be open during normal business hours and signage will be provided to restrict elevator use to 2 at a time and directions to stairwells.

It is up to the individual as to their comfort level entering a bathroom with others. Surfaces and handles will be cleaned regularly by custodians, but wash hands for no less than 20 seconds and be courteous by spending minimal time at sinks and maintaining 6’ distance. 

Hand sanitizer will be available at all entrances and exits.

Following the safety policies is required by anyone who comes to campus. These policies will be enforced. 

Faculty and Staff: If you observe someone who is not following the policies, encourage the individual to do so if that feels appropriate in the particular situation. If not, report the situation to your supervisor who will then report it to CMT. Supervisors are required to hold employees accountable for wearing a face covering and to take disciplinary action for noncompliance.

Students: You can encourage each other, in the spirit of community accountability, to ensure compliance with the rules. You may also consult with the Student Program Office if you’re concerned about others not complying or pursue official action through Student Judicial Programs, as with other conduct issues.

RUPD will enforce guests to wear masks.

Currently no external organizations’ events are being considered through the end of 2020.

At this time the building will be open during normal business hours.

Rice Business New Travel Guidelines in Response to COVID-19

In keeping with the CDC’s recommendation to avoid nonessential travel and Rice’s guidance against domestic and international travel, Rice Business has made the decision to cancel all school-sponsored travel, such as career treks (Week on Wall Street, Seattle, Silicon Valley) and the travel component of global courses through December 31, 2020. This includes Global Field Experiences and Global Offsite Electives. It is subject to extension through the spring.

While we are canceling the travel component of the GFE and Global Offsite Electives, the courses will continue as scheduled through a virtual platform. Also, the semester exchange program has not been canceled for students who have already received nominations.

Rice Business relied on many entities to make this decision, including the CDC, International SOS (ISOS) and U.S. Department of State, Rice University Crisis Management Advisory Committee and student leadership. The considerations include exit and entry bans for many countries, quarantine requirements, and strained health systems. 

Our number one priority is the health and safety of our students, staff, faculty and our community at large. We will continue to monitor the global pandemic and state of affairs and will re-evaluate this decision for the spring semester.

Rice Business Global Course Details

In response to our current inability to travel, Rice Business Global is working with our partners around the world to develop opportunities for remote international academic and cultural experiences. We are pleased with the creativity and adaptability on display as we innovate to provide high quality programming despite the current situation.

Implications for Upcoming Courses:

  • The Professional MBA – Evening Class of 2021 cohort’s Global Field Experience (MGMP 789) course will continue as planned through a remote format with Chilean companies, but will not include international travel.  More details will be sent to students by their faculty.
  • The Full-Time Class of 2020 “GFE Take II” to Bogota, Colombia in October will be postponed and offered in the spring, if possible. In addition, we are offering a remote option that allows for a similar academic experience and an opportunity to obtain the required global credit during fall break.
  • In lieu of international travel for Global Offsite Elective over winter break, we are developing remote courses that allow students to engage with business leaders and tackle business problems in a different setting through online “Doing Business In” courses. We will continue to monitor and understand options for potential elective travel in January 2021. We will update the student body this fall.
  • For all scheduled spring 2021 travel, including the Executive MBA Class of 2021 GFE, we will work directly with students and the class leadership to determine the best options as the situation evolves. We continue to encourage students to hold off from purchasing any international travel tickets until advised to move forward. Students will continue to be updated individually by their cohorts.

Rice University’s Travel Guidelines in Response to COVID-19

Rice University is following CDC guidelines on travel, which recommends that travelers avoid all nonessential travel. While we continue to strongly advise against both domestic and international travel for professional and personal reasons, the university will no longer ban university-sponsored international or domestic travel unless otherwise specified. Any faculty staff or students who decide to travel abroad for any reason should register through the university travel registry.

Rice also no longer requires a 14 day self-quarantine following international travel, however it is strongly recommended that all travelers build in time after returning to make sure you are asymptomatic before returning to campus.

For more information on travel rules, visit: https://coronavirus.rice.edu/travel.

Travel registration: We are requiring everyone in the Rice community who travels internationally for any reason to register their travel at https://travelregistry.rice.edu. You will need to log in with your NetID. If you have questions, please contact the help desk at 713-348-HELP (4357) or email helpdesk@rice.edu.

Students

An initial fall schedule has been outlined for all programs -- both core courses and electives. We will have enough space for dual-mode delivery without the need for significantly adjusting schedules. We will know more after the facilities department reviews our classroom physical distancing proposals.

More classroom assignment details will be forthcoming, and schedules are subject to change.

  • Each classroom will be designed to provide safe physical distancing and building signage and markers will be posted throughout the building to maintain distance at all times.
  • Classrooms will have technology enhancements to support hybrid delivery.
  • Shell Auditorium and the AFC are being upgraded to include system integration with Zoom so they can be used as a classrooms.
  • Multi-purpose rooms will be converted into temporary classrooms.
All remote:
  • Professional MBA Kickoff (Weekend students): July 17, 2020
  • Professional MBA Kickoff (Evening students): July 17 and 18, 2020
  • Executive MBA Kickoff: July 25, 2020
Dual mode (in person, if possible and remote):
  • Professional MBA (Weekend Students) Launch: July 27-31, 2020
  • Professional MBA (Evening Students) Launch: August 3-7, 2020
  • EMBA Executive Forum (Class of 2022): August 3-8, 2020
  • International Full-Time MBA Student Launch: August 3-7, 2020
  • Full-Time MBA Launch: August 10-21, 2020
  • MAcc Launch: August 17-21, 2020

Fostering our culture of community is a top priority at Rice Business. The Student Program Office is partnering with leaders of the Jones Student Associations to brainstorm possibilities for fall 2020.

Club and student organization leaders will be invited to take part in conversations about how student organizations can partner together, and to discuss needs and questions.

Before classes start in August, students will receive an invitation to a Town Hall style briefing, learning more about safety procedures and precautions, as well as additional updates.

The Career Development Office team is committed to delivering a high-quality and high-touch experience to both students and employers with continued excellence in career and professional development offerings.

  • After consulting with employer partners, we are creating fall recruiting events including company information sessions, coffee chats, and interviews, all primarily in a virtual format.
  • We are facilitating access for virtual one-on-one career coaching services, both pre-scheduled and virtual drop-in hours.
  • We are preparing delivery of virtual career education programming, to prepare students for the fall and spring recruiting seasons.
  • We are launching an enhanced career services platform that centralizes all career resources for students into a single, easy-to-access location.

Faculty/Staff

EAP resources will be available to ALL employees. More information to follow.

Your immediate supervisor will discuss on an individual basis.

The university is looking into the possibility of additional PTO days for illness. Short term disability can be utilized after 5 days of PTO.

Staff members returning to campus need to complete two items before returning to work:

  • Mandatory safety training, which includes completing an accountability survey. When training is rescheduled, we will let you know via email.
  • Employee work form. Once it’s complete, turn it into your supervisor prior to coming back to campus.
  • Each classroom will be designed to provide safe physical distancing and building signage and markers will be posted throughout the building to maintain distance at all times.
  • Classrooms will have technical enhancements to support hybrid delivery.
  • Shell Auditorium and the AFC are being upgraded to include system integration with Zoom so they can be used as a classrooms.
  • Multi-purpose rooms will be converted into temporary classrooms.

We are working with Professor James Weston, the Rice Business faculty representative on the Academic Restart Committee (ARC), to define the teaching in the time of COVID-19. ARC is a faculty-led committee appointed to address teaching and other aspects of faculty responsibilities. ARC and the provost’s office distributed a dual delivery definition document and training requirements to all faculty who will be teaching in dual delivery. 

If you have an office, you may eat lunch there if you continue to practice safe physical distancing.

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