JGSB Pcard Guidelines

1. The Rice University Purchasing card offers a faster, more efficient way to pay for travel, business meeting, or entertainment expenses. Marketplace is the preferred method to pay invoices, however on occasion, the purchasing card may be used to pay invoices. 


2. When paying for goods or services, inform the vendor that Rice University is exempt from Texas sales tax. Rice's tax exempt number (74-1109620) is printed on the front of every Purchasing Card. 


3. Expenses charged to the purchasing card must be reallocated by the last day of each month in order for those expenses to be properly reflected in the department's monthly budget. For step-by-step expense reallocation instructions please see PCard Reallocation. 


4. Purchasing Card statements are sent to all PCard holders at the end of each month. The statement must be signed by both the purchasing cardholder and his/her supervisor and returned to the OFS with original receipts for all general purchases. For more information please see PCard Guidelines.