FACULTY & RESEARCH
Menu "PROSPECTIVE STUDENTS" Begins - Skip Menu
Visiting Rice (Houston)
Student Clubs and Organizations
Living in Houston
Awards and Honors
Business Information Center (BIC)
Board of Overseers
'The Wright Stuff'
Texas Investment Portfolio Symposium
INVEST IN JONES
Ways to give?
OFFICE OF TECHNOLOGY
Information Technology Services
OFFICE OF FINANCIAL SERVICES
Completing a Purchase Order
Travel & Entertainment
JGSB Pcard Guidelines
Menu "PROSPECTIVE STUDENTS" Ends
Paying your bills at JGS
Purchase Orders: Step-by Step instructions for completing a purchase order
A vendor submits an invoice for their goods or services.
The invoice is checked for accuracy and approved by a representative from the paying department by writing “okay to pay” directly on the invoice along with the representative’s initials and the current date. The Fund Code, Orgn Code and Account Code where the invoice is to be charged should also be written directly on the invoice.
If the vendor is setup as a Marketplace vendor, the invoice should be entered into Marketplace then submitted to the Office of Financial Services (OFS). If the vendor is not set up in Marketplace, forward the invoice to OFS.
The original invoice (not a copy) is forwarded to the The Office Of Financial Services (Room 305).
Financial Services checks the invoice for accuracy and University compliance then authorizes it for payment. The original invoice is sent to Payment Solutions.
A copy of the invoice is kept on site at JGSB for record keeping purposes.
Vendor payments are made by the Disbursements Office.
If the invoice is $5000.00 or above, a purchase order is required for payment. In addition to a purchase order, invoices for professional services (71970) also require a Professional Services Agreement. A professional service agreement may be obtained on the "FORMS" page of this website. Purchase Orders may be obtained in The Office Of Financial Services (room 305).
Full Time MBA
MBA for Professionals
MBA for Executives
Master of Accounting
PhD in Business
Joint Graduate Programs
Undergrad Business Minor
Faculty & Research
Career Management Center
Action Learning Project
Office of Technology
Office of Financial Services
El Paso Corp. Finance Center
© Copyright 2015
Jesse H. Jones Graduate School of Business
P.O. Box 2932-MS 531
Houston, Texas 77252-2932
The Rice MBA is accredited by